Job Opportunity at the CCCJ - Office and Event Manager

Job Opening at the CCCJ!

Canadian Chamber of Commerce in Japan (www.cccj.or.jp) is a private sector, not-for-profit business organization that has since 1975 promoted the development of commerce between Canada and Japan.

Representing some 35 business sectors, the CCCJ is a member-driven, member-focused organization and is the longest serving Canadian Chamber in Asia. With over 400 member representatives, the CCCJ represents a broad cross-section of businesspersons and entrepreneurs from Canada, Japan and other countries. Membership is comprised of Canadian companies and individuals with ties to Japan and Japanese companies and individuals with ties to Canada.

CCCJ is looking for an Office and Event Manager for the CCCJ Office. Qualifications, job description, and relevant responsibilities/duties are detailed below.

Job Description: Office and Event Manager 

Office and Event Manager will report to the Executive Director and will be responsible for the following areas:

KEY RESPONSIBILITIES

 Arranging and supervising events
 Managing data membership
 Answering telephone and e-mail inquiries
 Supporting ED in communication with committees
 Translation as required
 Website updates as required

Membership

 Membership liaison and database management
 Issue membership renewal invoices and payment reminders as required
 Provide new members with a welcome kit, receipt for payment, directory and Chamber information
 Arrange new members’ details to be included in the new member section of the magazine

Event Coordination

 Book venues and catering services and communicate with the stakeholders
 Market upcoming events through website and via e-mail
 Responsible for money, receipts and invoices in relation to functions 
 Coordinate speaker and emcee event flow logistics 
 Ensure each event runs smoothly, ensuring that key times are followed as closely as possible
 Seek to give the highest level of customer service at all events

Accounts

 Liaison with insurance company contact, accountant, auditor and bank
 Regularly update bankbooks and record all transactions except for payroll details
 Issue invoices for events, membership and advertising in a timely manner
 Support the ED in preparing contacts for outstanding event, membership and advertising invoices
 Prepare accordingly for monthly payments, follow up with outstanding accounts receivable

Qualifications

 Japanese (native speaker) who must currently reside in Japan
 English (Business level, TOEIC 900+)
 Strong understanding and experience of Japanese business culture
 Knowledge and or interest in Canada and business in Canada
 University degree

Desired skills and experience:

 Strong relationship building and interpersonal skills
 Superior organizational skills
 Enthusiasm and a positive attitude, ability to maintain grace under pressure
 Excellent verbal and written communication skills and superior customer-service oriented skills
 Demonstrated ability to work in a small team setting with limited resources
 Ability to work early mornings and/or evening, and weekend when required is essential
 Ability to travel within Japan when required

Type of Contract:

 Renewable two year fixed term contract

Working Conditions:

 Working hours, Rest days, Paid leaves, Social insurances and other working conditions are subject to the Japanese labor laws
 Compensation and Benefits will be determined at proven track record of the successful candidate
 No relocation allowance is provided upon hiring

Interested candidates please submit your English and Japanese resumes to info@cccj.or.jp by Wednesday the 15th of January. E-mail subject should read: CCCJ - Office and Event Manager.